The Town Clerk performs many duties that go beyond what the laws mandate. Town Clerks serve as a major source of information to all. This position requires a sincere dedication to community. Town Clerks must be informative, patient and cheerful, possess the ability to listen and advise, be receptive to new ideas and able to maintain a sense of humor while performing duties in a professional manner.

 

The Town Clerk's duties include but are not limited to:

 

• Maintaining records of adopted Town Ordinances and Local Laws, Town Oaths of Office, resignations, petitions, proof of publications, annual budgets, assessment rolls, fiscal reports, notices of lien, subpoena and court actions, bonds/notes registers, zoning ordinances and maps.

• Authors minute books, the only official record of the activities of Town government. The resulting volumes are retained permanently for legal and historic purposes. Few individuals are entrusted with a responsibility of this magnitude.

• Custodian of all Town records, responsible for active files, storage and disposition of inactive records and the careful maintenance of archival material. Provides Application for Public Access Form.

• Administrator of the Freedom of Information Law, which guarantees your right to know the workings of government.

• Maintains public signboard, advertises and receives bids for purchase of Town materials, files burial permits from cemeteries located within the Town.

• Issues State licenses/permits, including marriage, dog, etc.

• Serves as the source for voter registration forms and absentee ballot applications.

• Is responsible for numerous duties relating to billing, and the collection and disbursement of funds. All incoming cash is recorded and disbursed to State, County and local fiscal officers. The Town Clerk also contributes to Town and departmental budget preparation, management of petty cash, general purchasing, and assisting with State and internal audits.

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Common Forms:

 

Copy of Death Record

Copy of Birth Record

Copy of Marriage Record

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